Human Resources Consultant Services

1. Introduction

Chi Mino Ozhitoowin (“CMO”) is seeking proposals from qualified Human Resources professionals or consulting firms to provide Human Resources (“HR”) consulting services on an as-needed basis.

CMO is an Indigenous-owned, for-profit organization serving and supporting First Nations communities and economic development initiatives throughout Northwestern Ontario. CMO works collaboratively with communities, partners, contractors, and industry stakeholders to support workforce development, engagement, training, construction participation, and organizational growth.

CMO is inviting experienced HR consultants to submit proposals to provide strategic and operational HR support to the organization as required.

2. Purpose of the RFP

The purpose of this RFP is to establish a professional services relationship with an external HR consultant or consulting firm capable of supporting the organization in a flexible, responsive, and cost-effective manner.

The successful proponent will work closely with CMO leadership to provide HR advisory and support services that align with organizational objectives, employment legislation, operational growth, and Indigenous workplace values.

3. Scope of Services

The successful consultant may be required to provide services including, but not limited to, the following:

Human Resources Advisory Services

• HR policy development and review
• Employment standards compliance
• Workplace investigations
• Employee relations support
• Attendance management guidance
• Progressive discipline and performance management
• Conflict resolution and mediation support
• Organizational restructuring guidance
• Succession planning support

Recruitment & Staffing Support

• Job description development
• Recruitment strategy support
• Candidate screening assistance
• Interview participation
• Employment contract development
• Compensation benchmarking and wage analysis

HR Administration & Compliance

• HR file audits and organization
• Legislative compliance review
• Health and safety policy support
• Employee handbook development
• Confidential personnel documentation management
• Guidance on probationary reviews and evaluations

Training & Organizational Development

• Supervisory training
• Workplace harassment and violence training
• Indigenous cultural awareness support
• Leadership development support
• Team development initiatives

Strategic HR Support

• Advice regarding workforce planning
• Support during periods of organizational growth
• Assistance with contract-to-permanent staffing transitions
• HR support for construction, training, and community engagement operations

4. Term of Contract

The anticipated term of the agreement will be:

• Initial term: One (1) year
• Option to renew: At CMO’s discretion for additional terms

This will be an “as needed” engagement and does not guarantee a minimum amount of work.

5. Proponent Qualifications

Proponents should demonstrate:

• Experience providing HR consulting services in Canada
• Knowledge of Ontario employment legislation
• Experience working with Indigenous organizations and/or communities
• Experience supporting growing organizations
• Strong understanding of confidential HR matters
• Experience supporting construction, training, non-profit, or economic development environments is considered an asset
• CHRP, CHRL, CHRE, or equivalent designation preferred

6. Deliverables

The successful consultant may be expected to provide:

• Written recommendations and reports
• HR policies and procedures
• Investigation summaries
• Recruitment documentation
• Training materials
• Attendance and disciplinary templates
• Organizational development recommendations
• Confidential advisory support to leadership

7. Proposal Requirements

Proposals should include the following:

Company Information

• Name of consultant or firm
• Primary contact information
• Business location
• Years in operation

Qualifications & Experience

• Relevant experience
• Summary of previous similar work
• Experience working with Indigenous organizations or communities
• Résumés of key personnel

Proposed Approach

• Overview of service delivery model
• Availability and response timelines
• Communication approach
• Remote and/or in-person service capabilities

Pricing

Provide detailed pricing including:

• Hourly rates
• Daily rates (if applicable)
• Retainer options (if applicable)
• Travel costs
• Any additional fees

References

Provide at least three (3) professional references.

8. Evaluation Criteria

CMO reserves the right to:

• Reject any or all proposals
• Request additional information
• Negotiate with one or more proponents
• Cancel or modify this RFP process at any time

9. Confidentiality

All information provided through this RFP process shall be treated as confidential and used solely for the purpose of proposal evaluation.

10. Submission Information

11. Anticipated Timeline

12. Indigenous Preference

13. Contact for Questions

All inquiries related to this RFP should be directed to:

Wendy Roberts
Chi Mino Ozhitoowin
wroberts@cmo-fn.ca
(807) 577-8033